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Volume 5, Issue 17 August 23, 2001 Key InformationCode of Conduct for Business ActivitiesOne of the keystones of Stanford University’s (and SLAC’s) success has been integrity in its dealings with others both inside and outside the University. As University employees, all SLAC personnel have a responsibility to act ethically in their dealings with others and in the conduct of business activities. Stanford University Guide Memo 15, Code of Conduct for Business Activities, states the University’s longstanding policies regarding the principles which govern the University’s business dealings. All SLAC employees should be familiar with this Guide Memo. Of particular note is the policy statement in section 5.b of Guide Memo 15 which states that in our business activities we must be careful to avoid even the appearance (emphasis added) of misconduct or impropriety. A complete copy of Guide Memo 15 is available on the web at http://adminguide.stanford.edu or in the Business Services Division Office (A&E, Room 203). Contact: Jerry Jobe, Associate Director Business Services Division, Ext. 4245, jlj@slac.stanford.edu Introducing The Lab Managers Advisory GroupIn an attempt to improve communications between the Laboratory’s service providers and the operating groups that use those services, I have formed a new advisory group. This group, which first met in late May, is called the Lab Managers Advisory Group, or L-MAG, and is comprised of volunteers from each of the operating divisions. L-MAG’s purpose is to serve as a conduit between SLAC’s business and administrative service providers and their customers. The group’s overall goal is to improve SLAC’s business processes by creating an avenue for the timely exchange of information and enabling a dialog between the service providers and the service users. Anyone with issues, concerns, or input on SLAC’s administrative processes can contact one of the advisory group members listed on the next page. The group will meet with SLAC’s Business Services Division service providers to discuss what processes are working well and what processes need improvement. Service providers from the other divisions are being encouraged to participate. In addition to serving as a forum for information exchange on administrative processes, the members will be asked to coordinate the review of draft business policies and procedures within their divisions and groups. The goal here is to solicit input from those who will be affected by the policy or procedure at the draft stage so that the final product will be useful to SLAC while satisfying the requirements driving it. The L-MAG is in a pilot stage and members are in the process of determining an appropriate meeting frequency, and electing a leader who will be responsible for calling meetings and representing the group’s collective views at the meeting with the service providers. The current members and their contact information are:
Contact: Jerry Jobe, Associate Director Business Services Division, Ext. 4245, jlj@slac.stanford.edu New Navigant Services Fee Structure AnnouncedIn order to cover program costs, it will be necessary to increase travel agency fees charged by Navigant, Stanford's preferred travel provider. These new fees will be effective 9/01/01 and will be tiered. This tiered fee structure better reflects actual costs incurred in providing the travel service. Although an increase, we believe it is a good value for the Stanford Traveler, less than the fees charged by other agencies and other university travel programs. Beginning September 1, 2001, the following fee structure will go into effect when using Navigant's Services: Domestic agent-assisted ticket transactions: $20.00 International agent-assisted ticket transactions: $25.00 TRIP online bookings: $5.00 We are pleased to inform you that the newly upgraded Travel Web Site, TRIP will be released in the next several weeks. With global access, the site will provide increased functionality in delivering the travel service at a lower service fee of $5.00 per transaction. In keeping with our goal of aligning fees with the actual costs incurred with ticketing, we are enthusiastic about being able to offer lower TRIP fees for the Stanford traveler. If you have questions, please contact Liane Pfeiffer, Stanford's Travel Program Coordinator at 5-9102 or Sherry Murphy, Customer Service Manager at 3-9757. Contact: Alison Minard, SLAC Travel Reimbursement Office, Ext. 4346, aminard@slac.stanford.edu Information of General InterestSafety Recall of Milwaukee Electric Impact WrenchThe Milwaukee Electric Tool Corporation is recalling 6,000 electric impact wrenches with power cords that can spontaneously disconnect from the handle, posing an electrocution hazard. The recalled impact wrenches are shaped like hand-held drills, but use a forward/reverse action to tighten or loosen bolts. The wrenches have a red handle and a red and gray body. The model and serial numbers included in this recall are on the nameplate, located on the tool body. Catalog # Serial #s 9070-20 229A401010001 through 229A401250722 9071-20 239A401010001 through 239A401250404 9075-20 230A401010001 through 230A401260104 It is not known if these wrenches are at SLAC, but if you have one, stop using it immediately and contact the Safety, Health, and Assurance (SHA) Department at Ext. 3517. If you use this wrench at home, return it to the nearest Milwaukee Factory Service Center or authorized tool service center for free repair. Users also can call Milwaukee toll-free at (866) 473-2288. You can find the nearest Milwaukee service facility at: http://www.mil-electric-tool.com/service.nsf/ Wrenches with an "X" stamped or etched on the nameplate next to the catalog number have already been repaired. For more information, the Milwaukee recall notice is posted on their site: http://www.mil-electric-tool.com/pdfs/iw-recall.pdf Contact: Bob Reek, ES&H, Ext. 4509, robertrr@slac.stanford.edu Reminder - - Change Your Password for Central Unix AccountsAll Unix users, please change the password for your accounts before September 17th, 2001. For more details, please refer to the July 11th issue of the SLAC Bulletin Board (http://www2.slac.stanford.edu/bulletin/july1001.html). Contact: Bob Cowles, Computer Security, Ext. 4965, rdc@slac.stanford.edu SLAC Stores Catalog Can Be Sorted by Different OrderA printable (PDF or PostScript) copy of the SLAC Stores Catalog, sorted by Stock Number, Description, or ID Number is now available online. To view the catalog please go to: http://www-bis.slac.stanford.edu/public/storescat.asp, Or navigate to BIS (http://www-bis.slac.stanford.edu), click on Stores, and then click on SLAC Stores Catalog by Different Order. Contact: Jerry Belk, SLAC Stores, Ext. 2484, jerryb@slac.stanford.edu The Importance of Timely Submittal of Foreign Travel RequestsAll foreign travel charged to the DOE contract requires prior approval of the DOE. The Request for Approval of Foreign Travel should be submitted to the DOE by SLAC (via the on-line DOE Foreign Travel Management System) 45 days prior to the planned departure date. We are seeking the cooperation of all travelers in assisting us in making the required time frame so that we can charge the foreign travel costs to the DOE contract as planned. We encourage travelers to submit their SLAC International Travel Authorization Forms to Travel Reimbursement earlier than 45 days before the trip date if possible. The SLAC International Travel Authorization form can be found at: http://www-bis.slac.stanford.edu/Public/itravel/itintro.asp, or on the Travel Reimbursement Office webpage for Travel related forms at: http://www-bis.slac.stanford.edu/main/travelforms.asp. All foreign nations to be visited need to be included on the form, including those visited on personal travel if personal travel is a part of the itinerary. Please make sure all items are completed, particularly item # 23 “Purpose of the Trip Segment” before routing for SLAC approval. Questions can be directed to Lita Campanilla at x 3765 in the Travel Reimbursement Office. The Travel Reimbursement Office is located in , Administration and Engineering Building (B41), Room 219, Mail Stop 16. Contact: Alison Minard, SLAC Travel Reimbursement Office, Ext. 4346, aminard@slac.stanford.edu Upcoming EventsFor complete information on Laboratory Events (general interest seminars, committee meetings and physics workshops), please see: http://www.slac.stanford.edu/grp/pao/seminar.html - please check for updates. Please send additions to the Public Affairs Office, MS 70, fax x5379 or to seminars@slac.stanford.edu Contact: Public Affairs Office, Ext. 2204, seminars@slac.stanford.edu
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Owner: Ziba Mahdavi, 8/6/02 |
