You may have a need to share an individual (personal)
folder within your mailbox other than the most commonly
shared items like Calendar, Tasks, Inbox, Contacts, Notes
and Journal. This procedure also applies to multiple
calendars you create within your mailbox since by default
only your "personal" calendar can be shared. If you want
to share your individual mail folders (including calendars
other than your personal calendar), do the following:
1) First, you must give at least "Folder"
Visible" rights to your Mailbox-Name (Note: this is the very Top level of
your Mailbox Folder which contains everything else
underneath it):
From your Outlook Folder tree view (left pane);
Select your Mailbox-Name (Last-name, First-name);
Right click, Select Sharing...
In the Permissions Tab;
Add button;
Find and select the name of the person you want to give
rights into your mailbox;
Doubled click the person's name or click the Add button,
then OK.
With the name of the user highlighted, click
the checkbox next to "Folder Visible"; Note that
Permission Level will be "None".
Click Apply and OK
to save the changes.
You now have made your Mailbox
visible to that user.
2) Next, you need to explicitly share out the
folder item that you intend to share (which is actually a
sub-folder beneath your Mailbox Name):
Select the Folder name (i.e. "My Shared Folder",
"My Group's Calendar" - your additional Calendars can be
found in the Calendar Navigation left pane, etc);
Right click, Select Sharing...
In the Permissions Tab;
Add button;
Select the name of the person you want to share this folder
with - - should be the same person as above;
Press the Add button at the bottom of the screen;
Press OK;
Edit the Permission Level, Select the
appropriate Role (at a minimum, you need to give him/her
a "Reviewer" role at this level - read access);
Press OK to exit.
3) Finally, ask the person to access your shared
folder. Note that the person will have to view it as
an 'additional' mailbox which needs to be added in the
Advanced Tab of his/her Outlook profile. This is the
only method to view such shared folders. The
additional mailbox will be listed as part of his/her Outlook
folder tree. Note: Only your Mailbox-Name plus any
explicitly Shared folder will be shown.
The following steps will accomplish this:
From his/her Outlook client;
Tools;
E-mail Accounts;
Next button;
Change button;
More Settings button;
Advanced tab;
Add button;
Fill in the name of the account (your account);
Press OK button;
Now press OK;
Next;
Finish.
4) He/she should now see your Mailbox-name and right
below it your shared mail folder in the Outlook left
Navigation Pane under "All Mail Folders". If this is an
additional Calendar you shared out, then he/she will
find it listed as an additional calendar in his/her main
Outlook Calendar view.