- Appoint a leader for each site to
coordinate and confirm your meeting logistics.
- Always introduce everyone in the
room to the other people participating in the conference, even if they are off camera. If
you are having a teleconference, give everyone a chance to acknowledge that they are
connected and can hear the leader.
- Reposition the camera periodically.
- Avoid coughing into the
videoconference microphones or telephone receivers, drumming fingers or carrying on side
- Pause occasionally so that others
may make comments. It can be difficult to join the conversation when you
can't make eye contact.
- Be yourself! Imagine that the other
participants are sitting in the same room with you.
- Speak naturally and clearly,
especially in a multipoint video conference - your voice activates the multipoint bridge
that changes the picture.
- Make visual aids for
videoconferencing simple, easy to read, and in horizontal (landscape) format.
- Mute the microphone when not
- Arrive 5-10 minutes early to your
conference room. If you are part of a teleconference, be at the appointed telephone before
the conference starts. You will need to call in and be connected to the conference by the