|07 April 1999|
|SLAC||NT Home||Policies and Guidelines|
The following policy is being transmitted for the Associate Directors' Committee on Computing (ADCC). This policy becomes effective immediately and will be included in the Procedures for Use of the SLAC Purchase Card when next revised.
Computing systems and peripherals, with unit costs below the maximum for Purchase Authorization Card purchases, form a significant and increasing fraction of SLAC's purchases of computer equipment. A coherent strategy in these purchases will optimize SLAC's ability to provide support for these systems in terms of networking, systems software, applications software and hardware maintenance. The implementation of a coherent strategy requires:
Computing equipment with a unit cost of $ 1,000 or more may be purchased with a SLAC Purchase Authorization Card only if either:
In either of these two cases, SCS and divisional support teams will be prepared to provide support for the equipment, including connection to the SLAC network .
Most computing equipment purchased with the Purchase Authorization Card falls under the category of sensitive property (items that are easily carried off, have high appeal for personal use, or are easily sold for cash and thus more subject to theft). Therefore, it must be recorded in the property database and assigned a Property Control Number (PCN). SCS will use the PCN to identify equipment in requests for support. Purchase Authorization Cardholders are responsible for notifying Property Control at x2231 when sensitive computing equipment has been received. Property Control will attach a PCN to the equipment and update the property database. Property Control will need a copy of the purchase receipt to establish the cost of the item.
To facilitate obtaining warranty repairs on equipment bought with a purchase card, it is the Cardholders responsibility to forward the warranty information and purchase receipt to the SCS Help Desk. The Help Desk will retain them for their effective period.
SLAC Purchasing Dept