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PeopleSoft Accounts

Approval Process

Everyone who is hired at SLAC is required to read and sign a Confidentiality Expectations form and return it to HR.

Users requiring access to SLAC PeopleSoft should send their request to the HR Manager (Karen Lawrence) or Purchasing Manager (Bob Todaro) or Accounting Manager (Yen Tran), depending on their job function and need to access PeopleSoft. At this time there is no additional training or forms signed to get a PeopleSoft account. The HR/Purchasing/Accounting Manager will review the request. If approved then they will forward the request to PeopleSoft Applications Manager (Garima Srivastava). If also approved by Garima, she will forward the request, along with the business unit Manager's approval to PS-Admin@slac.stanford.edu for account creation. The email from Garima must also state the roles needed. PS-Admin will set up account and respond to ticket when completed.

Usage Guidelines

Persons with access to confidential and private information are required by Federal and State privacy laws to keep it confidential.

It it against SLAC policy to have PII (definition) anywhere outside of our protected PeopleSoft data network (EPN). It is also against SLAC policy to transfer or store any PII in an unencrypted manner. No copies of of such data can be stored outside of the protected area where PeopleSoft stores it (EPN network).

Failure to abide by these policies is very serious and could impact your position at SLAC.

Excerpt from a Lee Lyon memo to all employees dated June 1, 2008: "You are expected to review Stanford/SLAC policies on the use and handling of confidential information and to maintain current knowledge of them.  Please review the following Administrative Guide Memos: #1, University Code of Conduct, section 3, found at http://adminguide.stanford.edu/1.pdf ; #15.2, Staff Policy on Conflict of Commitment and Interest, Section 2.b, found at http://adminguide.stanford.edu/15_2.pdf; and #63, Information Security found at http://adminguide.stanford.edu/63.pdf."

Security Monitoring of Account Changes

When someone receives a PeopleSoft HR account they are added to a report sent to a member of Computer Security daily. Particular attention is paid to those persons who also have SLAC issued laptops, VPN or Citrix accounts.