Policy Generation and Dissemination Process

Individuals developing lab-wide policy will, when feasible, follow a collaborative process that includes:

1. consultation with primary stakeholders impacted by the policy, and
2. obtaining guidance and approval from the Policy Steering Committee (PSC) and, through the PSC, approval from the Directorate.

All new lab-wide policy and changes to existing lab-wide policies are reviewed and approved by the Policy Steering Committee. The Responsible Official is responsible for assuring successful policy dissemination, and for insuring the policy is reviewed at least annually for currency and relevance. Laboratory management is responsible for implementing lab-wide policy.

Please contact the Policy Coordinator, Frank Topper, topper@slac.stanford.edu, x3024 for assistance generating policy, dissemination plan, and for an appointment with the Policy Steering Committee. Microsoft Word templates are available for policies and procedures. A flowchart maps out the development process.

Additional Information

Policy Steering Committee (PSC) is appointed by the Director. The PSC shall:

1. Review proposals for SLAC-wide policy – understand and approve the perceived need;
2. Review the audience being consulted when a policy is requested to ensure those impacted are appropriately engaged in policy development;
3. Ensure appropriate high-level review and approval is conducted including, when necessary, consultation with the Legal Office and DOE;
4. Give direction to the Policy Coordinator – set priorities;
5. Maintain a workable policy system – provide a reference and enforcement point;
6. Arbitrate and interpret – provide a consulting and escalation service;
7. Recommend policy to the Director – offer ready-to-sign-and-publish policies;
8. Assure compliance with policy – audit understanding, usability, and value; and
9. Provide guidance regarding supporting procedures – advises on the “how” of policy implementation

Policy Coordinator: appointed by the Director and serves as the PSC coordinator responsible for:

1. the single point of contact for policy proposals;
2. the content responsible person for the Lab-wide Policy - Generation and Management policy;
3. coordinator of administrative support for the PSC; and
4. facilitator of policy development.