On December 16, the
Purchasing Department will make three
important changes to the Purchase Requisitions process. These changes will
make it easier for Operators to enter requisitions, and better utilize the
e-mail communication and electronic documentation services in PeopleSoft.
1. Auto-Numbering System
Requisitions will be auto-numbered by the PeopleSoft
system. You will no longer enter a Requisition ID, or be required to use a
number from a preprinted requisition form. The Requisition ID will be
assigned sequentially beginning with 100001 and will no longer begin with
a letter. Blanket Orders will no longer begin with ‘B’ but will use a BPO
flag entered into the Requisition panel. Requisition forms may be printed
from the Purchasing Web page as you need them.
2. Requisition Contact Information
Requestors can now indicate a specific Requisition Contact
person to receive questions about the order, as well as e-mail
notification when the Contact is other than the requestor.
3. Supplemental Funding (Modification) to a Purchase Order
Supplemental Funding to a Purchase Order greater than
$1000 will be authorized by use of a Requisition rather than the memo
currently used. Budget and CFO approvals will be routed by the PeopleSoft
system and e-mail will keep you informed of the approval status. The
supplemental increase will be reflected in your commitments and funding
authorization will be better supported because the authorizing document
(the supplemental funding requisition) will be firmly linked to the
Purchase Order.
This is the only way modifications to purchase orders can
be incorporated into the PeopleSoft Financial System after December 16.
Training
Purchasing Buyers will be trained in these new processes
during the first week of December.
PeopleSoft Requisition Operators will be trained on these
changes during the second week of December.
We look forward to making these improvements and are sure
you will appreciate these features.
Contact: Tom Murphy, ext. 3582, smurf@slac.stanford.edu
