By Karen Lawrence
There are only two months remaining for HEP staff to use
FY03 accrued vacation hours as part of the Save Our Science, Save Our
Staff program.
As a reminder, one of the important cost reduction
measures for HEP staff is to use vacation accrued in FY03 (from 10/1/02 –
9/30/03). This will assist SLAC in running the HEP program without
involuntary layoffs. All non-SSRL staff are mandated to use all vacation
earned in FY03, and thousands of vacation hours have been logged so far.
Each department receives an FY03 vacation usage report
monthly. The balance of vacation as of October 1, 2002 is in the first
column—that’s the number you need to be at or below by the end of
September. If you are tracking your current balances on the traditional
leave report or by looking at your check stubs, remember to take into
account that you will still be accruing vacation in July, August and
September.
You do not need to use pre-FY03 vacation balances. If you
had a balance on October 1, 2002, you just need to get back to or below
that balance. Staff hired after October 1, 2002 need to use all they earn
this year, so that they have a zero balance on October 1, 2003.
Here is an example of a typical vacation calculation:
120 hours: balance as of 10/1/02
192 hours: accrual for the period 10/1/02 to 9/30/03 (16
hours times 12 months)
180 hours: amount used as of
6/30/03
12 hours: hours needed to be used by 9/30/03
120 hours: balance as of 9/30/03 (back to your 10/1/02
balance)
Since August and September are months in which many SLAC
staff normally plan to take vacation, there will be a lot of vacation
activity yet to come.
If you are unsure about what your responsibility is for
vacation usage or how much you have left to take, please talk to your
supervisor, department head or department administrator.
We thank everyone for being so cooperative with this cost
reduction effort.
