November 21, 2003  
 

 

Employee Training Assessment: Why and How

By Anthony Jean-Baptiste

Proper training helps ensure worker safety. If people know how to do their jobs safely, accidents are less likely to occur, which is to everyone’s benefit.

It’s the Law and Common Sense

SLAC is required by federal, state and local laws to certify that all employees receive safety training appropriate to their daily work. To demonstrate compliance, we must record who has taken which training courses. Though this requirement to record and track training may seem like an administrative burden, consider this situation: someone in your work area is injured in a preventable accident. One of the first questions asked may be, "Was the person trained to do that work task?" No one should be in the position of working without proper training.

ETA: Here to Serve

To identify and track training, the ES&H training group developed a tool called the Employee Training Assessment (ETA).

The ETA enables supervisors and ES&H coordinators to assess which training courses apply to which employees. A web-based database tracks whether an employee has completed an assigned course.

Each employee’s ETA must be updated annually.

Cheat Sheet for Updates

If you are responsible for creating or updating an employee’s ETA, you need two things:

1. The list of required courses for the employee. The employee’s supervisor or ES&H coordinator is responsible for providing this. They can use one of three forms:

• The Non-Hazard Worker ETA Planning Form: http://www.slac.stanford.edu/esh/training/eta/PlanNonHaz.pdf

• The Industrial/Radiological Worker ETA Planning Form: http://www.slac.stanford.edu/esh/training/eta/PlanIndRad.pdf

• The No Change Form: http://www.slac.stanford.edu/esh/training/eta/PlanShort.pdf

2. Permission to Update the ETA. If you need computer permission to update the ETA, please contact Training Coordinator Rod Hiemstra (Ext. 3662).

Once you have the list and permission, you are ready to update the web-based database. Follow these simple steps:

1. Go to the ETA’s main page at http://www.slac.stanford.edu/esh/training/eta

2. Click on the last item in the le.-hand navigation menu, ‘ETA Database’.

3. Select criteria to search for a specific individual or group of individuals by department. For example, you can view all individuals in HR by selecting the ‘OOC-Human Resources’ option in the ‘Department’ box.

4. Click the ‘Submit’ button.

5. You will see all the individuals that fit the criteria selected in step three.

6. If there are no changes to an individual’s ETA, simply check the box under the ‘ETA No Chng’ column, then click the ‘Send’ button at the bottom of the page.

7. If there are changes to an individual’s ETA, click on the employee’s ‘Key number’.

8. You will see the individual’s ETA with the assigned courses in the first section and all available courses listed beneath.

9. Make any necessary changes, and then click the ‘Send Changes’ button at the bottom of the page to save the changes.

For more information contact Terry Ash (Ext. 2688) or see: http://www.slac.stanford.edu/esh/training/eta

 

The Stanford Linear Accelerator Center is managed by Stanford University for the US Department of Energy

Last update Wednesday November 19, 2003 by Kathy B