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International Travel Changes
DOE Order 551.1B, Official Foreign Travel, has been incorporated into
the SLAC contract and this changes some of the requirements associated
with foreign travel for our SLAC travelers.
Trip Reports
The DOE no longer requires that a detailed trip report be submitted
after your foreign travel. The expense report along with the abstract of
the trip is all that will be required to close out the trip. The
abstract should consist of major highlights, benefits, and results of
meetings at each location. When more than one traveler follows the same
schedule, the same abstract can be used by all travelers. (Reminder: The
travel expense report and abstract still need to be submitted to the
Travel Reimbursement Office within 20 days of the traveler’s return.)
Foreign Travel Approval
Foreign travel requests to sensitive countries (http://www-group.slac.stanford.edu/travel/sensitive_country_list.htm)
must now be submitted to the Travel Reimbursement Office 55 days prior
to departure for submittal to the DOE via the FTMS (Foreign Travel
Management System) for country clearance and DOE approval. Requests for
travel to non-sensitive countries remain unchanged with submissions due
to the Travel Reimbursement Office 45 days in advance of departure.
To expedite approval processing through the FTMS, all fields in the
travel request must be filled out completely. A common field that is
often filled out incorrectly or left blank is the ‘after hours’ contact
information, which should be the name and number of the planned lodging
location, and not the host contact.
Contact: Alison Twombly, Travel Reimbursement Office, Ext. 4346,
atwombly@slac.stanford.edu |
