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Remember—SLAC Makes History Every Day
By Jean Deken
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In addition to this list of potentially archival records, there
are routine records created in the course of SLAC’s day-to-day
operations that must be retained by the SLAC Records Manager for
financial, legal, epidemiological or medical reasons.
Materials we collect include:
• Correspondence and memoranda generated in the course of
conducting research and business.
• Correspondence relating to facets of a career in physics
(for example, correspondence with colleagues, professional
societies, publishers).
• Research files, research notebooks, logbooks.
• Reports (formal and technical reports).
• Group and Department communications, including substantive
emails, Committee minutes and supporting documents.
• Teaching materials, lecture notes, Institute, colloquium
materials.
• Biographical materials.
• Ephemeral descriptive materials (e.g., brochures, maps,
directories).
• Architectural and engineering drawings and plans.
• Audio-visual materials, including photographs (prints,
negatives), slides, videos, films, recordings.
• Scrapbooks, news clippings.
• Oral history tapes and transcripts.
• Posters and other promotional items about SLAC activities.
• Microforms (microfilm, microfiche).
• Artifacts.
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Whether you have been at SLAC 30 years or 30 days,
whether you are an employee, a contractor or a scientific user and
whether you are gearing up a brand new project or winding down a
successful, long-running experiment there is a small percentage of the
every day ‘stuff’ of your work that may be history some day—that is, if
you take appropriate steps to preserve it today.
If you have worked or are currently working on a
project or experiment at SLAC that fits any of the following items, some
of your work products are of definite historical interest, and meet the
criteria for long-term or permanent retention agreed upon by DOE and the
National Archives: • Receives national or
international awards of distinction. • Involves the
active participation of nationally or internationally prominent
investigators. • Conducts research which results in
a significant improvement in public health, safety or other vital
national interests. • Is a scientific endeavor which
is or has been the subject of widespread national or international media
attention and/or extensive congressional, DOE or other government agency
investigation. • Shows the development of new and
nationally or internationally significant techniques which are critical
for future scientific endeavors. • Makes a
significant impact on the development of national or international
scientific political, economic or social priorities.
• Leads to the development of a ‘first of its kind’ process or product.
• Improves an existing process, product or application, or has
implications for future research. If any of your
past or present work fits one of the above descriptions, resist the urge
to simply chuck out or delete files and records that you are no longer
using. Staff are available and eager to assist you with questions or
concerns about SLAC records before you pitch, recycle or delete your
files. For a consultation, please contact the SLAC
Archives and History Office (Ext. 3091) or SLAC Records Management (Ext.
4342) or for further information, see: Archives:
www.slac.stanford.edu/history
Also see Records Management:
http://www-group.slac.stanford.edu/rm/
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