March 18, 2005  
 

 

Remember—SLAC Makes History Every Day

By Jean Deken
 

In addition to this list of potentially archival records, there are routine records created in the course of SLAC’s day-to-day operations that must be retained by the SLAC Records Manager for financial, legal, epidemiological or medical reasons.

Materials we collect include:

• Correspondence and memoranda generated in the course of conducting research and business.

• Correspondence relating to facets of a career in physics (for example, correspondence with colleagues, professional societies, publishers).

• Research files, research notebooks, logbooks.

• Reports (formal and technical reports).

• Group and Department communications, including substantive emails, Committee minutes and supporting documents.

• Teaching materials, lecture notes, Institute, colloquium materials.

• Biographical materials.

• Ephemeral descriptive materials (e.g., brochures, maps, directories).

• Architectural and engineering drawings and plans.

• Audio-visual materials, including photographs (prints, negatives), slides, videos, films, recordings.

• Scrapbooks, news clippings.

• Oral history tapes and transcripts.

• Posters and other promotional items about SLAC activities.

• Microforms (microfilm, microfiche).

• Artifacts.
 

Whether you have been at SLAC 30 years or 30 days, whether you are an employee, a contractor or a scientific user and whether you are gearing up a brand new project or winding down a successful, long-running experiment there is a small percentage of the every day ‘stuff’ of your work that may be history some day—that is, if you take appropriate steps to preserve it today.

If you have worked or are currently working on a project or experiment at SLAC that fits any of the following items, some of your work products are of definite historical interest, and meet the criteria for long-term or permanent retention agreed upon by DOE and the National Archives:

• Receives national or international awards of distinction.

• Involves the active participation of nationally or internationally prominent investigators.

• Conducts research which results in a significant improvement in public health, safety or other vital national interests.

• Is a scientific endeavor which is or has been the subject of widespread national or international media attention and/or extensive congressional, DOE or other government agency investigation.

• Shows the development of new and nationally or internationally significant techniques which are critical for future scientific endeavors.

• Makes a significant impact on the development of national or international scientific political, economic or social priorities.

• Leads to the development of a ‘first of its kind’ process or product.

• Improves an existing process, product or application, or has implications for future research.

If any of your past or present work fits one of the above descriptions, resist the urge to simply chuck out or delete files and records that you are no longer using. Staff are available and eager to assist you with questions or concerns about SLAC records before you pitch, recycle or delete your files.

For a consultation, please contact the SLAC Archives and History Office (Ext. 3091) or SLAC Records Management (Ext. 4342) or for further information, see: Archives: www.slac.stanford.edu/history
Also see Records Management: http://www-group.slac.stanford.edu/rm/
 

 

 

 

The Stanford Linear Accelerator Center is managed by Stanford University for the US Department of Energy

Last update Thursday March 17, 2005 by Emily Ball