Creating Equipment Mailbox

From EMC

·         Click on Recipient Configuration

·         On the Actions pane to the right, click on New Mailbox

·         On New Mailbox window, select Equipment Mailbox, Click Next

·         User Type:  select New user, click Next

·         User Information:

o   For Organization unit: click on browse and assign this equipment into proper OU

o   Enter equipment information here and assign a secure password

§  i.e. equipment (Dell projector bd 50)

§  account will be disabled so that we will never need this password ever

o   Click Next after finished entering equipment information here

·         Mailbox Settings:

o   Alias:  use the same name that used above, if there is a space in the equipment name, use hyphen (-) instead

o   Mailbox database: click on Browse and choose the database based on equipment’s first two letters

o   Exchange Active Sync mailbox policy: click Browse and assign it to Default

o   Click Next

o   Review the information on the next screen, and click on New

o   Make sure that New Mailbox wizard completed successfully

o   Click Finish

·         To use EMS to accomplish the same thing above:

·         New-Mailbox -Name 'LCLS SXR Scope' -Alias 'LCLS-SXR-Scope' -OrganizationalUnit 'win.slac.stanford.edu/LCLS/Users' -UserPrincipalName 'LCLS-SXR-Scope@win.slac.stanford.edu' -SamAccountName 'LCLS-SXR-Scope' -FirstName 'LCLS SXR Scope' -Initials '' -LastName '' -Database 'EXCHCLUSTER1-03\SG16\DB-L1' -Equipment -ActiveSyncMailboxPolicy 'Default'

·         Post Configuration:

o   Find  the equipment mailbox that you have created using EMC

o   Open up equipment mailbox properties

§  Go to Organization Tab, Click on Manager and assign the owner

§  Go to Mail Flow Settings, double click on Delivery Options and add the equipment owner

§  Click Apply and OK

o   You may also what to assign Full mailbox permission to ExchCalAdmins for management

o   Set this equipment mailbox to auto accept (see “Configuring Resource Booking”)

o   If there is a delegate assign to the equipment, you should set equipment mailbox to forward the resource request to delegate.

o   Make sure to grant the “Default” account (on the calendar permission tab) to reviewer so that  only authenticated users have read access to the calendar.

o   You should refer to “Configuring Resource Booking” section to complete the task.

Note:  Pay attention to these values when setting up resource calendar with delegate(s) assign to it. 

[PS] C:\>Get-MailboxCalendarSettings lcls-sxr-scope |fl

AutomateProcessing                  : AutoAccept  (always set it to AutoAccept)

AllowConflicts                      : False

BookingWindowInDays                 : 180

MaximumDurationInMinutes            : 1440

AllowRecurringMeetings              : True

EnforceSchedulingHorizon            : True

ScheduleOnlyDuringWorkHours         : False

ConflictPercentageAllowed           : 0

MaximumConflictInstances            : 0

ForwardRequestsToDelegates          : True

DeleteAttachments                   : True

DeleteComments                      : True

RemovePrivateProperty               : True

DeleteSubject                       : False

DisableReminders                    : True

AddOrganizerToSubject               : False

DeleteNonCalendarItems              : True

TentativePendingApproval            : True

EnableResponseDetails               : True

OrganizerInfo                       : True

ResourceDelegates                   : {win.slac.stanford.edu/SCS/Users/mailtst1, win.slac.stanford.edu/LUSI/Users/Schlotter, William F.}

RequestOutOfPolicy                  : {win.slac.stanford.edu/LUSI/Users/Schlotter, William F.} (this is for manual intervention of the resources booking, user can change thing outside of AllBookInPolicy)

AllRequestOutOfPolicy               : False

BookInPolicy                        :

AllBookInPolicy                     : False (True means everyone can book it without requiring delegate approval)

RequestInPolicy                     :

AllRequestInPolicy                  : True (True means everyone can request it)

AddAdditionalResponse               : False

AdditionalResponse                  :

RemoveOldMeetingMessages            : True

AddNewRequestsTentatively           : True

ProcessExternalMeetingMessages      : False

DefaultReminderTime                 : 15

RemoveForwardedMeetingNotifications : False

Identity                            : win.slac.stanford.edu/LCLS/Users/LCLS SXR Scope

*  For automatic booking without a delegate, change the above settings to:

ForwardRequestsToDelegates          : False

AllBookInPolicy                     : True